NWTRA MARCH 26, 2015 MEETING MINUTES
Nora called the teleconference meeting to order. Members calling in were: Tina, Carole, Lindy Lehman, Nora, Renee, Jenn, Carlee English, Christen & Marisa.
Tina made the motion to approve the minutes from the February meeting and Lindy seconded. The poker tournament profit was $2770. We discussed the June 6th roping/clinic/pig in the ground bbq. Renee will put out a flyer on it for the members and the SV community. She has a bit donated by Scott Iron Works and we decided to give it to the high money NWTRA lady roper of the day. It was confirmed that there would be no barrel race just the clinic and roping with the 50/50 raffle; which Josey Rae will be selling tickets for.
Christen and Jenn discussed the Rope & Stroke on April 26. The roping will be in the morning at Stix Arena then golf in the afternoon at the Fernley golf course. The entry is $100 and the partners will be drawn at the roping and that that is who you rope & golf with. Jenn will run will the roping and Marisa said she can help. Christen needs to know before April 16 for the golf course how many are signed up. The 2 buckles have been ordered; and it was figured we need 20 people to break even.
The banquet committee will be Carlee English, Lindy Lehman and Marcy Jordan.
We then discussed the rules that Nora had sent out for discussion. The first one discussed was the possible number changes with C league staying the same but B league being 1.5 – 2 and A league being 2.5 and over. There was much discussion on this but it was tabled since we had just changed it to the current way this year and we would see how this goes without changing so much so soon and often.
We had discussions on standing rule IV Awards F: which said no member could win a saddle in the same league two years in a row. The board voted to eliminate this rule so one member could win it year after year. The other standing rule was no member could win both A,B,C league saddle and a heeling saddle in the same year. We voted that this would stay the same.
Renee brought up that some Elko ladies had asked about Idaho ropings counting for our association and maybe changing our rule on the area that counts. It was brought up that maybe all ropings anywhere should count as long as they are under the $150 entry fee. We tabled this but will talk to some of the Elko and Winnemucca ladies on their feelings.
Tina made a motion to adjourn and the next meeting will be April 23rd by teleconference at 7pm.
Vote on IV Awards F: Nora 5. yes 6. yes Marisa 5. yes 6.no Lindy 5. yes 6.yes Christen 5. yes 6.no Carole 5. no 6. no Renee 5. no 6. no
Meeting called to order by Carisa at 7:30. Only Marcy, Carole & Carisa called in so we talked about Mother’s Day Madness and we will be the committee for it. Carole will get an ad together for the RSN and we will have the same ropings & fees that we had last year. Carole had talked to Tommy & he said he would provide the cattle, pay for help, provide for barrier & announcing system for a 60/40 split. Larry Miller had wanted to bid the roping also but Carisa later talked with him and he would rather have an All Girl at one of his ropings & give us the cattle money as a donation.
Carisa said she is working on getting our average prizes for MDM donated & has been looking at some awards from Twisted Tack that are pretty cool.
Marcy brought up that she would really like us to be more supportive to the communites and would like us to partner with Food Bank. We could have a barrel at our ropings and have everyone contribute food that comes to the ropings.
Since there were no more members calling in we closed the meeting at 8pm.
The meeting after our finals roping was called to order at approximately 6pm at Stix Arena in Fernley by Carisa. Carole reported the bank balance was $4,203.05 in general account & $1,001.53 in the catastrophe fund account.
The first order of business was election of officers and Carisa explained she would like another year to do a better job so she was elected President again. Jennifer Behrendt had said the same thing and was elected Vice President again; Secretary-Treasurer is Carole Rogers again and the Directors are: Tina Mudd, Stacey Blake, Abby Spingola, Gabby Watkins, Joanne Capurro and Renee Funk.
We discussed the banquet, some dates to have it and also locations. The Doc Bar room at the Livestock Events Center was tossed around but not sure if that could be arranged during the ACTRA finals, WR Resort & Sandwinds. Carisa, Nancy & Renee are on the banquet committee with others volunteering to help out.
Tina discussed the poker tournament that she heads and she will check with Grand Sierra but it will possibly be the end of January or first of February. This is our biggest fundraiser of the year and is such a fun one!
We voted secretly on who we each thought was the Most Improved Roper of the year and it will be announced at our banquet.
Nancy Campbell and Julianne Hutchings won the Jennie Steele all girl roping at our finals so they automatically have their dues paid for 2012-2013. They will receive their buckles at our banquet.
The meeting was adjourned.
Nevada Women’s Team Roping Association’s July 30, 2012 meeting was called to order at 7:38 by Carisa. The current checking account balance is $7,815.05 and the catastrophe fund balance is $1,001.41.
Ginger moved to approve the last minutes and it was seconded by Cheri B.
The next item was placing the following new members in their respective leagues:
Connie Gibb B league/but she didn’t join until Sunday July 29 so only the money she won from that day forward counts
Carlee English C league
Jayce Blake C league
Jenee Rhodes C league
Nancy Campbell B league
Josy Wortman, Kerri & Charmi Pommerening & Ally Sceirine were placed in the C league last year.
We discussed the problem with ladies paying their dues in the middle of the year and therefore not participating in some of our fundraisers. We discussed having different amounts for dues paid after the poker tournament specifically a higher amount. We also need to clarify membership on date of payment.
We discussed one of our standing rules ( III C) that talks about the NWTRA website or other advertising media and Carisa was wondering what the “other advertising media” actually encompasses. We tabled this.
We discussed the finals roping and Carole had talked with Tommy Lee and he had suggested we go with a Saturday and if the weather is bad we could then change the roping to Hutchings barn; which will be a cost of $300 and continue on with the roping. We decided on October 13 at Dave Stix arena in Fernley with Hutchings barn as alternate if the weather is bad. We will have the same ropings we had at MDM. and Tommy will do the same split with us: 60/40. We will have Cathy run the roping again and either pay someone to enter teams or members will help out. We will have a silent auction at our finals also since we usually have one at our banquet; which actually might prove better with more folks in attendance.
We discussed trying to have our awards after our finals especially since it is on Saturday and everyone agreed this would be good. We would need to get awards ordered soon.
Tommy had also talked to Carole on the ACTRA roping producer discounts through Cactus Saddlery and we decided that would be a great idea; we could order 3 saddles & with each saddle comes a breast collar & halter which we could give as other awards. There are several levels of saddles to pick from and Nora went through them saying that level 3 would probably be the best for us; it would make the net cost of the saddles around $1280 each.
The year-end awards committee is Austin and Tina but Nora Lee and Jennifer Behrendt volunteered to help on it also.
Carisa brought up about the California ladies having a fundraiser in California. This was discussed and was partly brought up because of the meeting at our finals in 2011 when there was some heated discussion on members not participating or selling tickets for the poker tournament which had been our biggest fundraiser. Ginger said she realizes that is the Nevada Women’s Team Roping Association and she doesn’t want to cause any problems or hard feelings with us that maybe California girls shouldn’t join because it is harder for them to get donations or sell the poker tickets. We discussed this for quite some time and decided that for some members whether CA or NV it is harder to sell the poker tickets but members contribute in other ways or work at the BFI.
Members calling in for the meeting were: Carisa Cutler, Jen Behrendt, Carole Rogers, Ginger & Katy Fitzgerald, Cheri Blosser and Nora Lee.
The teleconference meeting was called to order by President Carisa at around 7:10 pm. The first order of new business was setting up committees for this year.
Fundraising: Tina & Carisa
MDM: Carole & Marcy
Finals roping: Carisa, Carole & Marcy
YE awards: Austin & Tina
Tina went over the poker tournament on March 17th at the Grand Sierra; she is checking with them on special poker room rates for the evening. She said we need to sell 40 tickets to break even and where we make our money is on the rebuys everyone does. Tina is donating the prizes for the tournament and the top ticket seller (member) will receive a special prize.
Tina and Carisa have sent sponsor proposals out to the mines and large corporations which will hopefully generate some sponsorship that might pay for some saddles. We set our fundraising goal of $10,000 this year. Tina brought up what her sister’s barrel race organization does to inspire members to sell tickets is they have an incentive saddle and when you turn a win slip in or sell a ticket you get a raffle ticket which at the end of the year are all put in a container and the ticket drawn out wins the saddle.
Ginger brought up some ideas she had about when the prizes are awarded. She thought instead of having a year-end banquet we award the prizes at our finals roping & have a barbeque or something. We would have to change our standing rules so that all donations would have to be turned in by June 30 instead of September so we would have time to order everything & have it all here.
We tabled that until a regular meeting in person in February and in Fernley where we could really discuss it.
The minutes from our finals roping Oct 2011 were approved; moved by Cheri B & seconded by Tina. The current bank balance is $2.967.28 after sending the $1,000 check to Kim Hansen for her and her family’s house loss in the fire. Kim and her family lost their house in the Washoe Drive fire in January, 2012 and she relayed through Tina how much she appreciated the money from us.
The meeting was adjourned at 7:45. Members calling in were: Carisa Cutler, Carole Rogers, Natalie Canelis, Ginger & Katy Fitzgerald, Cheri Blosser, Marcy Jordan, Tina Mudd & Wendy Moffitt.
The meeting was called to order by President Austin at Dave Stix arena during our finals roping. The previous meeting minutes had been emailed out to all members for approval
The bank balances were read with there being $6,609.10 in the checking and $500.86 in the catastrophe fund.
Carole said she had emailed Stephanie Anderson about the BFI $100 difference & she had sent a check which was deposited.
We had election of officers for the coming year & they are:
President: Carisa Cutler
VP: Jennifer Behrendt
Sec/Treas: Carole Rogers
Directors: Marcy Jordan
Austin is on as the past president.
Tina will be head of the poker tournament again.
We discussed our budget of $1200 per saddle for the champions of each league because of the low fund balance. Michelle had found fully tooled saddles from Skyline for around $1300 and wanted each league champion to pay the difference between our budget of $1200 and the actual cost of those saddles. We thought that if each one wants to pay the difference from what NWTRA is able to afford it would be ok for this year.
Marcy brought up that she would like to see more prizes at our MDM roping & build it back up to what it has been in the past and not give such lavish prizes at year end to ones lower in the leagues.
We discussed our fundraisers and the possibility of maybe having a roping in the Susanville area as it is hard for those members to sell tickets for the poker tournament; which is our biggest fundraiser.
We discussed the banquet quickly and Marcy volunteered her home as she has a large garage where we could have a barbeque and award the year end prizes. The committee will work on that further. We also discussed having a New Years Day roping again somewhere there is a indoor arena; either Washoe Valley or Fallon.
The meeting was adjourned.